Energy Circle | Careers | Project Coordinator

Project Coordinator

A Different Kind of Company

Energy Circle is the marketing and communications pioneer at the forefront of the built environment transition. For over 15 years, we’ve been on a mission to accelerate the transformation of homes and buildings towards reduced carbon, renewable generation, greater energy efficiency, health and comfort. We are proud to be a Certified B Corp. Our unique expertise is in growth support and lead generation for high performance contractors committed to a building science approach as well as manufacturers launching cutting edge building products. We also serve nonprofits and associations on the front lines of solving the climate change impact of buildings. 

Since late 2023, Energy Circle has been a member of the global B Corp community. We’re proud to be part of a movement that celebrates and promotes an inclusive, equitable, and regenerative economic system. As a culture, we’re an anti-agency agency: a small, flat organization where you’ll be encouraged to maintain work-life balance and have fun along the way. You will report directly to our Director of People Operations and collaborate daily with the project team as well as the broader team on a regular basis. We strive with verve and enthusiasm to apply best-in-class, innovative digital marketing strategies and tactics to move the needle on big picture sustainability efforts. 


Energy Circle, in collaboration with a national insulation membership organization, is dedicated to promoting energy-efficient solutions by partnering with contractors across the United States. Our mission is to promote incentives tied to the Inflation Reduction Act, ensuring energy efficiency, comfort, and health for homeowners while providing cost-savings and bolstering insulation contractors’ business. 

As the Project Coordinator, you will play a crucial role in fostering partnerships with national industry leaders and individual contractors to advance our mission of empowering homeowners through energy-efficient solutions. Your primary responsibilities include liaising with partner members, managing contractor relationships, conducting outreach efforts to help drive new business opportunities, and utilizing the CRM database for client management and providing marketing materials to partner contractors. You will also collaborate with the Director of Business Development to identify growth opportunities and provide regular progress reports to key partners and stakeholders. Tracking program implementation and progress will be part of your role. There may be opportunities for representing project partners at conferences and events.


Day-to-day responsibilities may include, but are not limited to: 

  • Manage program contractors and program marketing materials via a CRM (such as HubSpot) database, which includes analysis of prospective contractors and potential opportunities

  • Reach out to prospective program contractor using phone, and email 

  • Qualifying leads and ideal contractors based on outlined criteria. 

  • Assist and support program contractors in adding landing pages and other project marketing collateral to their website

  • Build relationships with project partners and prospects 

  • Maintain strong communication with the internal Energy Circle team in order to assist program participants. 

  • With the support of the Director of Business Development, identify and pursue additional opportunities for client growth 

  • Weekly progress reporting 

  • Monthly Reporting calls with key partners and stakeholders

  • Gather receipts (a.k.a. tracking program implementation)

  • Possible attendance conferences & events on behalf of project partner (s) for recruitment purposes. 


You should have:

  • Absolute fearlessness with respect to using the phone 

  • Base knowledge and understanding of multiple CMS platforms; familiarity with CMS functionalities

  • Growth mindset with sales orientation

  • Knowledge of HubSpot, or an equivalent CRM database

  • Exceptional computer skills

  • Superb organizational and time efficiency skills

  • Street smarts, emotional intelligence, and a powerful work ethic

  • Tons of energy, passion, humor, compassion, and enthusiasm

  • Superior communications skills

  • Excellent stakeholder management 


  • A competitive salary between $47,000 - $55,000 and a comprehensive benefits package

  • Profit sharing bonuses 

  • On-the-job training and mentoring 

  • Paid vacation and holidays, including 1 week off during the winter holiday season

  • Summer Fridays and hybrid work options

  • 401(k) with employer matching contribution

  • Unlimited PTO 

  • Healthcare coverage with option for dental and vision coverage

  • Downtown Portland, dog-friendly office with parking included

  • Zero tolerance for assholes!